Administrator

Reference:
15373
Markets:
Division:
Salary:
Per Annum

Job description

Hours: 22.5 hours per week, Tuesday to Thursday.

The role of Administrator is to provide day to day administrative support to the ESIF Manager who is responsible for the delivery of the 2014/2020 European Programme.

You will be well organised, flexible and able to work with minimal supervision.

 

Key accountabilities for this role:

  • General administrative support
  • Arrange, prepare and set up for both internal and external meetings.
  • Event and workshop management from booking the venue to on the day support
  • Maintain accurate filing systems.
  • Dealing with business enquiries (via phone or email).
  • Organise and support meetings, producing agendas and papers, setting up for meetings, minute taking and circulating actions.
  • To provide diary management and support to the ESIF Manager, including travel arrangements.

Qualifications

  • GCSE Grade A* - C or equivalent in Maths and English

Experience

  • Able to demonstrate experience in administrative processes and procedures
  • Sound knowledge of Microsoft Office applications
  • Able to use initiative and work independently
  • Diary management experience
  • Experience of arranging meetings both internally and externally
  • Experience of minute taking
  • Event management experience

General Skills

  • Excellent organisational skills
  • Excellent IT skills
  • Excellent attention to detail
  • Prioritises own responsibilities effectively
  • Ability to work with detailed accuracy and speed
  • Able to recommend process and systems improvements

Personal Qualities

  • Flexible and able to contribute to a team approach
  • Able to work with minimal supervision

General

  • Self-motivated with a can-do attitude and a commitment to complete all tasks
  • Presentable and professional at all times
  • A full UK driving licence with access to a car

 

The above is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by your changing role within the organisation and the overall business objectives of the organisation.

 

 

 

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